Communicating change to employees is one of the most critical uses of internal communications. Managers will naturally think about communicating during meetings, but you can suggest other methods for how managers can communicate change. - Focus Groups. Communicate Regularly. If, for example, there are planned changes in health insurance and employee benefits, it's essential that your intended message be as clear as possible.Some employees may not be familiar with industry jargon, and including technical terms may lead to greater confusion and uncertainty – the opposite of your desired outcome. We’re all looking out for #1, so hyping “good corporate citizenship” as a reason for change is a waste of time. It’s the age-old marketing credo: What’s in it for me? By understanding these concerns, you can frame communication around how a change will help—not hinder—employees across departments. Change isn’t always easy, but keeping employees involved, informed and empowered throughout the process makes a big difference in both the employee experience and the outcome of the change. Whenever possible, conduct in-person and town-hall meetings to communicate changes. Or a company might be implementing an outcomes-based wellness program, forcing employees to make lifestyle changes rather than inspiring them to focus on what matters most to them. Sample Communication to Employees; new hire communication examples; internal letter; sample letter internal meeting announcement; communication memo to employees; New Hire Communication; internal communication sample letter ; internal email sample; how to write an internal letter in an organization {0 comments} Sample Thank You For Suggestion Letter. Additional guidance that will be provided to employees (such as training on the company's timekeeping system for employees reclassified as non-exempt). Simply saying there’s a change isn’t enough. Your employees need to know why changes are happening so they’re less likely to resist them. Provide regular, weekly e-mail blasts from leadership describing the changing events; Let employees know when major decisions are expected to be made; for example, communicate when benefit and personnel information will be released; Encourage dialogue between managers and their teams. This kind of targeting ensures you’re not overwhelming the entire organization with support only a select group truly needs. But if you successfully communicate these benefits changes, you can help employees feel reassured and empowered as they move into the open enrollment period. Change communications are generally best delivered from the top. At Emplify, we rely heavily on employee feedback and have discovered three key components to communicating changes—without disrupting the waters. In their article, "A Competency Model for OD Practitioners," writers Eubanks, Marshall and O’Driscoll explain the role of organizational development in change processes when they state, “Organization development focuses on planned change and the systematic … Dear Employees, We would like to bring to your notice the recent changes made by Management in policy related with employees coming late at work. Success of a change is determined by how that change is communicated to employees. All companies should have a core mission that defines their goals. Sample Notification Letter to Inform Employees of New or Change in Policy. Get employees involved in implementing the change if it makes sense. In addition, choose the best method of communication, whether it’s email for smaller changes or an all-hands meeting for a large change, which is followed by email updates. 22, 2020. You’ll gain employees’ trust if you use simple, straightforward language, and are completely upfront about what’s changing and why. When communicating layoffs to remaining employees, clarify what changes have been made to the reporting structure, how individual workloads will change, and what the new expectations are. Practice Empathy. For example, if an employee is troubled about wearing a uniform for religious reasons, consider an exception. Jun. Will there be layoffs? The impact on the employee. Any sort of spin, sugarcoating or jargon will look like an effort to hide something. The designated agency safety coordinator for this agency is listed below. Her legal experience primarily involves pharmaceutical litigation research, but she has also drafted a winning motion for a multi-million dollar case. Employees view changes to pay structures with fear, hope and concern March 9, 2016: LIKE SAVE PRINT EMAIL Reuse Permissions. 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